Find out about:

  • the different versions of open access (Green, Gold and Hybrid)
  • complying with policy and funding mandates
  • UQ eSpace, the University of Queensland's open access institutional repository for research outputs
  • article processing charge (APC) options.

3. UQ eSpace and open access

UQ eSpace is the University of Queensland's open access institutional repository for research outputs.

You can make your work openly accessible by depositing the Author Accepted Manuscript (post-print) version of your article in UQ eSpace.

Benefits of self-archiving in UQ eSpace (Green Open Access)

  • Promotes visibility of research. Publications deposited in UQ eSpace are visible and accessible through a global network of services such as GoogleGoogle Scholar and Trove.
  • Provides a persistent web address for each article that can be used for citation
  • Enables researchers to manage and promote their publications

Deposit in UQ eSpace

  1. Login to UQ eSpace
  2. Go to My Works and click Request Correction on the publication that you wish to upload an Author Accepted Manuscript
  3. From the ‘select an action’ dropdown, select I am the author/editor/contributor of this work – I would like to add information, make a correction, upload a file
  4. Go to the Upload files box and upload (or drag and drop) your Author Accepted Manuscript
    Note: File must be in .pdf format with the filename consisting of 45 characters or less of upper or lowercase alphanumeric characters and underscores, and no spaces
  5. From the ‘Access conditions’ dropdown, select Open Access and the appropriate embargo release date for the manuscript
    Tip: Search for the manuscript’s journal in Sherpa Romeo to check the embargo period
  6. Tick the ‘I understand….’ Disclaimer and click Submit

If your publication is not under My Works, refer to the UQ eSpace guide


What version can I deposit into UQ eSpace?

UQ eSpace accepts deposit of either the Authors Accepted Manuscript (post-print) or the Publisher’s PDF (Section 1 explains the different versions). However, which version - if any - the journal publisher will permit you to deposit will vary from publisher to publisher. The majority of publishers will permit authors to archive the post-print and NOT the publisher's PDF in an institutional repository.

Watch What is an Author Accepted Manuscript (post-print)? (YouTube, 1m43s)

Check Sherpa Romeo for the version publishers will allow to be submitted. Your publisher’s author agreement will identify the publisher's rights and any residual rights of the author(s).


Open access archiving of book content

UQ eSpace can also archive open access copies of books and book chapters. Like articles, funding bodies may mandate that books and book chapters resulting from funded research are made open access. Publisher policies on archiving book content vary greatly.  

Upload the Author Accepted Manuscript of your book or book chapter to UQ eSpace. The UQ eSpace team will determine if it can be deposited to the repository, and will apply an embargo accordingly, if required. In UQ eSpace, the book or chapter will be set to automatically change to openly available at the end of the embargo period. Contact eSpace if you are unsure.