Borrowing rules and charges

What you can borrow and access

Your Library membership type determines borrowing conditions and access to online resources.

UQ students – undergraduate, coursework postgraduate, shorter form credentials and UQ College

External and remote students – undergraduate, coursework postgraduates and shorter form credentials

Research postgraduate and UQ staff

Hospital staff

UQ alumni

Community – including secondary school students and reciprocal

Fryer visitor

New and graduating students

Restrictions

High use items may be borrowed for 24 hours and cannot be renewed.
Reference items must be used within the Library and can't be borrowed.
Television recordings and Warehouse materials in the 18-plus collection are only available to UQ students and staff.

Borrowing rules for technology

Laptop loans

HoloLens loans

Borrowing terms and conditions

When you borrow from the Library, you are responsible for:

checking your email regularly for notices from the Library
returning your loans by the due date
looking after your items and returning them in the condition they were in when you borrowed them
returning your items if you plan to be away for an extended period
returning high use items to the library where they were borrowed.

Failure to comply with these conditions may invoke penalties under the Library Code of Practice Policy.

Contact us if you cannot return items by the due date or have questions about loans.

UQ ID cards

UQ students and staff should use your:

UQ ID card for borrowing and accessing library learning spaces outside of usual opening hours
UQ log in to access online resources

You may be asked to present your UQ ID card for identification purposes and should not share it.

For more information, see:

Student Identification Cards Policy

Identification Cards for University Staff and Associates Procedure

Library notifications about loans

We may contact you by email if your loan is due, overdue or recalled. View a loan type to see when we will send the notifications.

General loans – including semester loans and 28 day laptop loans

7 day loans

3 day loans

24 hour loans

2 hour and end of day loans

Recalled items

Overdue fines and penalties

Overdue fines may apply for overdue and non-returned items.
We reserve the right to add other charges as required, such as for damaged items.
Fines are totalled and added to your account when items are returned and processed.
You cannot borrow, renew or place requests if you have an overdue item or fines equal to or exceeding $20.
Accumulated overdue fines totalling less than $20 don't have to be paid. We will waive these fines at the end of the semester.

General items, semester loans, 3 day, 7 day, 2 hour, end of day and 24 hour loans

Document delivery items

HoloLens

Laptop, laptop charger, laptop locker

Overdue fine

not applicable

Replacement charge for very overdue items

14 days after the due date
Laptop: $1250 replacement charge*
Laptop charger: $90 replacement charge*
Laptop locker: $1250 replacement charge*

*This replacement charge includes a $20 administration fee that is payable even if you return the item and have the charge for the item waived. E.g. for a replacement charge of $145, $125 would be waived and $20 would be payable.

Penalties for very overdue items

We take the non-return of Library items seriously and academic sanctions do apply. You may be prevented from re-enrolling in UQ courses if, within 14 days of receiving the replacement charge for a very overdue item, you:

fail to return an item to the library or
fail to pay the replacement charge.

The Library reserves the right to take further action if you leave the University with library property.

A block on your mySI-net record may be applied for very overdue items. This block may:

prevent you from enrolling
prevent you from signing up for classes
it may also prevent you from obtaining an academic transcript.

The block will be removed once all overdue items are returned and processed.

If a replacement charge is paid for a very overdue item and the item is subsequently returned, refunds will not be given after 28 days.

Pay Library fines

We accept Mastercard and Visa payments.

If your membership has expired, you can pay online at UQ Payments.

If you are making a payment to reduce your total amount owing to below $20, note that an individual charge must be paid in full.

Allow 1 working day for your payment to be processed and your library record to be updated.

Pay a library fine

Contact us

We understand that situations may make it difficult to return your loans and extenuating circumstances may apply.

as soon as possible if there are extenuating circumstances
want to dispute a fine
within 14 days of receiving the replacement charge for a very overdue item.