Selection of materials

Collection management at UQ Library is guided by a number of stated principles and seeks to support the teaching, learning and research needs of the University. Clients and library staff cooperate in the selection of materials with the aim of maintaining a balance between subscriptions and monographs and between research needs and teaching and learning requirements.

The Library has an ePreferred Collection Management Policy.

We acknowledge that electronic formats are not suited to all subject areas, nor are they appropriate for all clients, at all times. As such, the Library continues to purchase materials in print.

Academics and researchers should contact their Liaison Librarian to request resources.

The Library's collections are supplemented by providing students and staff with access to document delivery services, particularly to support the research activity of the University.

Reading lists

UQ Library takes an active role in assisting course coordinators to compile reading lists of Required and Recommended resources for their classes. While students are expected to purchase textbooks, it is Library policy to make available copies of textbooks and other resources on course reading lists, as below.

Required titles: 1 copy per 100 students (minimum 2 copies with up to 15, across all campuses)
Recommended titles: 1 copy (across all campuses)


The Library Collections Budget is developed early each year and operates from January to December. About 80% of the Library’s acquisitions are published overseas, so fluctuations in the currency market can have a significant impact on our budget. As a result, the Library engages a number of strategies to minimise financial risk exposure.

Support from the community is also much appreciated. Interested donors may choose to specify that their gifts go towards funding the Library’s collection.


The Library is working to contain and even reduce the need for additional shelving space, whilst still retaining collecting levels that support high-quality teaching and research. We have managed this transition by employing an e-preferred collection development policy and establishing decision-making guidelines for the disposal of specific materials.

UQ Library policy is to retain materials unless there are established guidelines for disposal. Lesser used material is housed in the Library's warehouse.

Further information

UQ Library's Collection Management Policy