Collaboration Workspaces are set up by one member of your assignment or project group, who then becomes the owner of the workspace. The Workspace owner then invites other members of the group to join the workspace.

Access Collaboration

  1. Enter the ePortfolio through any link in your course.
  2. Click Menu.
  3. Click Work.
  4. Click Collaboration.

Warning: You may not be able to access UQ ePortfolio if you do not have third party cookies enabled on your browser. Refer to the guide Enable Third Party Cookies for instructions on how to fix this issue.

Create a Collaborative Workspace

  1. Under Create New Workspace enter a Workspace Name.
  2. Click the Create button.
  3. Your new workspace will appear in the My Workspaces list.

Set Workspace permissions

  1. Click on your workspace name.
  2. Click on the Members tab.
  3. For the Default for New Members row set all options to Yes.

Invite Members to Workspace

  1. Click on the Members tab.
  2. Click on the Invite Members to Workspace button.
  3. In the Sources column, click on your school (Department in Chalk and Wire).
  4. Type in the name of your group member in the search bar.
  5. Select the name of your group member and click the Add Selected button.
  6. Repeat the above steps for all group members.
  7. Click on the Done button.
  8. Inform your group members to accept the invitation to your workspace.

Trouble shooting

If you unable to find a group member's name:

  1. Check that you have the correct spelling for your group member's name.
  2. Your group member may not have an ePortfolio account. Contact them and ask them to click on any ePortfolio link in your course to set up their account.

There is another UQ student with the same name as your group member and you cannot workout which one to select:

  1. Have the group member that has the same name as another UQ student set up the Workspace and become the owner.
  2. The owner should then invite the other group members to the workspace.


  1. Invite both students with the same name.
  2. Once your group member has accepted the invitation to the Workspace uninvite the other UQ student with the same name as your group member.

Video guide

Create a Workspace (YouTube, 3:04m)