Combining chapters

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The references used in each of the documents you wish to combine must be added and included in the same library.

If they are in different libraries, contact your librarian for assistance.

Converting to unformatted citations

  1. Make backups of all your chapters or documents to be combined.
  2. Open each chapter or document to be combined.
  3. In the EndNote menu in Word:

Windows: Select Convert Citations and Bibliography > Convert to Unformatted Citations.

Mac: Select Tools > Convert to Unformatted Citations.

  1. This will remove the reference list and change the references in the text into their unformatted form eg. {Collins, 2021 #63}.

Combining the chapters

  1. Create and save a new document eg. thesis-final.docx.
  2. For the first chapter or document to be added, select the whole document (Win: Ctrl+A; Mac: Cmd+A). 
  3. Copy and paste it into the blank document. Continue copying and pasting each chapter or document in the relevant order until they are all added.
  4. From the EndNote menu in Word, click Update Citations and Bibliography.
  5. EndNote will format all the references and create a single reference list at the end. 
  6. Save the changes.

Editing using unformatted citations

  • Your combined document may be quite long. This can make inserting new references slow, especially if using an author-date style eg. APA.
  • Working in unformatted citations can make inserting new references and editng your document faster.

In Word:

Windows: Select Convert Citations and Bibliography > Convert to Unformatted Citations.

Mac: Select Tools > Convert to Unformatted Citations.

  • When you have finished working, make sure to turn the formatting back on by clicking Update citations and Bibliography in the EndNote menu.

Never save your document with unformatted citations. Always turn back on the formatting using Update Citations and Bibliography.

Instant formatting tool

This tool can also be used to change your document to unformatted citations.

Windows:

  1. Click Convert Citations and Bibliography and choose Convert to Unformatted Citations.
  2. In the Instant Formatting option, choose Instant Formatting is Off.
  3. To turn the instant formatting back on, click on Instant Formatting is Off > Turn Instant Formatting On.
  4. The citations should be reformatted automatically. If not, click on Update Citations and Bibliography.

Mac:

  1. Select Tools > Convert to Unformatted Citations.
  2. If the Instant Formatting is On option, click on the drop down arrow and select the Turn Instant Formatting Off option.  
  3. To turn the instant formatting back on, click on the drop down menu again and select the Instant Formatting is On option.
  4. The unformatted citations should again update to the formatted version. If this doesn’t happen, click Update Citations and Bibliography.

Note: See Moving a bibliography if you need to move EndNote’s bibliography to appear above the appendices.