Adding citations to Word

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Cite While You Write

When you install the EndNote program, the Cite While You Write add-in will be inserted into your word processing software. Check the EndNote website for Windows and MAC Word Processor and Cite While You Write compatibility.

Note: The appearance of the EndNote toolbar in Word will vary slightly between Windows and a Mac.

You can add citations:

Add in-text citations

The EndNote toolbar is available from the top menu bar in Windows. You can insert references from an EndNote library that you have already created.

  1. Position your cursor where you would like to put a citation, for example: at the end of a sentence.  You will need to make a space before the full-stop
  2. Click on Go to EndNote and select a reference
  3. Choose Insert Citation or Alt+2 from the top menu bar. The reference will now be added to Word
  4. Alternatively, you can search EndNote for the reference e.g. by keyword, author's surname, research notes etc.  Click find and EndNote will list matching references
  5. Highlight the matching reference and insert into Word.

Edit and manage citations

Add text before a citation

This is only applicable to author-date styles e.g. APA 7th style.

  1. Click on the in-text citation (eg. Smith, 2011) you want to add text to. This will be highlighted once selected
  2. Click on the Edit & Manage Citation(s) button and the dialogue box will open
  3. In the box labelled Prefix type in the text you require – for example type: See also
  4. You must type a space after the See also to ensure that there is a space between the prefixed text and the citation in the document
  5. Click the OK button. EndNote will reformat the citation with the prefixed text
  6. Save the changes in Word

Add text after a citation

  1. Click on the in-text citation (eg. Smith, 2011) you want to add text to. This will be highlighted once selected
  2. Click on the Edit & Manage Citation(s) button and the dialogue box will open
  3. In the Suffix text box type in the required text
  4. Click on the OK button. EndNote will format the citation with the text after the citation
  5. Save the changes in Word