Aims and objectives
This module will:
- provide guidance and information on managing data and how this can impact and support your studies
- explore the importance of metadata in the digital world
- examine tools to improve productivity
After completing this module, you will be able to:
- identify various file types and distinguish their usage
- apply file management conventions, such as folder structure and version control
- create storage and backup plans
7. Check your knowledge
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Use the UQ login version if your course coordinator has asked you to complete this module. Your completion status may be shared with them.
Module summary
Data Storage
- There are many different types and sizes of digital storage solutions
- Asking yourself some simple questions can be helpful in figuring out your storage needs
Local and Online storage
- UQ Library computers give access to your student home drive and can be used to access files on a USB
- USB drives are a popular way to store files, being easily obtainable and relatively cheap
- There are a number of cloud storage options that stand out as useful and beneficial for students
- The best solution for storing digital files is going to be up to an individual to decide by weighing positives against negatives
Backups
- Backing up is important
- It is also important to think through how you will back up and to create a backup plan. While not necessary for every file, creating a backup plan allows you to evaluate what needs to be backed up and how to backup efficiently and securely
Metadata
- Metadata contains details about data and files, these details can be used for record keeping or for discovery
- Metadata is used by most people on a daily basis in social media and work documents
Naming Conventions
- Using file names that can give context is a valuable practice as it can save time and frustration
File formats/types and saving
- There are many file types in use in today's digital world
- Being able to recognise the different types of files, means you can then easily understand and make use of them
- Text files have a larger range of different file extension than audio files do
Duration: 
Approximately 20 minutes
Graduate attributes
Knowledge and skills you can gain to contribute to your Graduate attributes:
Independence and creativity
Critical judgement
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